In this guide, we’ll walk through exactly how to host an async game on CrowdParty, how players join, and why it’s perfect for all teams.

What Is Asynchronous Play?

Asynchronous (async) play allows participants to complete a game on their own time instead of joining live.

Ways Teams Utilize Asynchronous Play:

  • Month-long CrowdParty games to celebrate International Women's Month
  • Week-long CrowdParty games to celebrate Employee Appreciation Day
  • Onboarding week to welcome new hires! (This can be a standard room that your company creates each time you hire someone new!)
  • An ongoing game at conferences which attendees can play at any time
  • Vendor and marketing activation booths
  • A 3-day CrowdParty game at a team offsite where the top 5 players are given prizes
  • Displaying a live weekly CrowdParty leaderboard on an in-office display

Step 1: Log Into Your CrowdParty Account


After logging into CrowdParty:

  • Click on My Rooms
Click on My Rooms!

Here, you will see your room library,  including rooms you’ve played before or customized!

My Rooms Tab

Step 2: Choose Your Game and Click Host

Select the game you’d like to run (for example, Lunar New Year party, trivia room, or a custom game!).

Then click Host Game!

Click on Host Game!

It will give you an option to choose between Hosting Live, or Hosting Asynchronously.

Click on Create Async!

For this tutorial, select Create Async.

Step 3: Switch Your Room to Public


When creating an async game, CrowdParty will prompt you to switch your room to public.

Click Switch to Public & Continue!


Why? Because async games use a shareable link so players can join anytime.

Click Switch to Public, and your async game will be set up!


Once created, the host will receive:

  • 🔗 A player link (to send to participants)
  • 🏆 A leaderboard link (to track results)
Public Link and Shareable link

Players can join through two ways:

  • 📱 Scan the QR code
  • 🔗 Click the shareable link shared by your host
QR Code!

Step 5: How Async Play Works for Players


Once players join, they are able to complete the questions at their own pace from anywhere! This makes it ideal for teams spread across time zones or working different hours.

Async Gameplay

Step 6: Leaderboards & Competition


Even though players aren’t playing live, if you answer questions swiftly and correctly, you'll end up on the leaderboard!

Leaderboard View


Step 7: Host Insights & Analytics

Once all players have completed the questions, hosts are able to:

  • Review each question
  • See what answers players picked
  • Compare team performance
Host Insights on Gameplay

Why Async Games Are Perfect for All Teams


Asynchronous games are ideal for:

  • Global companies
  • Remote-first teams
  • Hybrid workplaces
  • Employees in different countries
  • Employees with flexible work schedules

Async brings joy to your team, even when you're miles apart!